Myriad Mystical Melancholic Marathon Mindless Meaningless Meetings

There are meetings and then there are more meetings. There are meetings after meetings and there are meetings before meetings. There are meetings in the office, and there are meetings in conference rooms, sometimes in the cafeteria. There are online meetings, there are face-to-face meetings. There are app-based meetings, there are audio meetings, there are video meetings. There is a plethora of meetings. Sometimes my entire working day was lost in shuffling my mind and shuttling my body between meetings. Many times I think just attending meetings is the work, perhaps the only work, that people do. Some people take meetings with almost religious fervour in both quantity and quality. For me, any meeting which lasts more than 15-20 minutes, unless meeting exceptional people or under exceptional circumstances, is just plain debauchery full of verbal diarrhea. Meetings should be precise and to the point, and should not devolve into a seemingly unending saga like a TV Soap opera.

But then, people don’t believe in short meetings. They want elaborate, longer meetings. Mind you I have nothing against longer formats, I would rather read a long-form essay than a character restricted tweet. But these meetings suck the very life out of you as they progress. I could never explain that feeling of uneasiness that crept over me whenever I have to attend the glorious meetings which go on for 2 hours and some more. Longer meetings are like their contents like a gas, nothing concrete.

meetings will expand to fill whatever time is given to them. – Prof. Hall

I would always see others attending the same meeting in the same room, for the same time but never seeing them bored even a zilch. If anything, their enthusiasm for the meeting (whatever the topic) seems to go on and on, as if they had a Duracell battery inside them, and me has just an ordinary battery which runs out of juice in between the race, with the finish line seemingly lying beyond the horizon.

duracell_bunny

Do these people drink Boost? Is that the secret of their energy? I have to know this…

But sometimes during these marathon meetings, I have managed to get some creative things done, insulating and isolating myself from the chaos and debris. The important word to note is “sometimes”. Most of the time I was bored to death, thinking about existential questions about life, the universe and everything. But instead of loaded questions like “”What is life about?”” I end up asking much mundane (and cheap) ones like “What is this meeting about?, instead of “What is my purpose in life?”, I ask “What is the update I have to give?” At times I had to give the same updates in three different meetings in a single week. And then people want to talk about optimisation and time-saving techniques and how we can become more efficient, of course in a meeting.

During such moments of philosophical delirium, I take solace in thinking about this quote from Alice in Wonderland:

“ In that direction,” the Cat said, waving its right paw round, “ lives a Hatter : and in that direction,” waving the other paw, “ lives a March Hare. Visit either you like: they’re both mad.”

“ But I don’t want to go among mad people,” Alice remarked.

“ Oh, you can’t help that,” said the Cat : “ we’re all mad here. I’m mad. You’re mad.”

“ How do you know I’m mad ? ” said Alice.

“ You must be,” said the Cat, “ or you wouldn’t have come here.”

Of course, why would I go to a boring meeting which gives me both suicidal and mass-murderous thoughts at the same time, unless I am mad? After every single of these myriad marathon meetings, I would comment to myself with deep melancholy “I am never going to get back these hours of my life I have spent/survived in here”.

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Detail from Melencolia I  by Albrecht Dürer

Not that I am the only one with these feelings, the shoulders are stooped, faces drained and brains faded for many fellow tortured souls. For all the knowledge of cognitive and educational psychology that many of my learned colleagues are making a living from, they just cannot ( or rather do not) want to see the problems with meetings which apparently stretch on and on. They think just sitting there will help in building the team and inspiring people and keep them updated. They are wrong. Meetings, especially the long ones, don’t help.

Motivation and concentration, cannot be kept on for long, especially in contexts in which you are passively listening to a subject of not your liking. And, as I have remarked in an earlier post, the passage of time can be very subjective. In the case of such meetings, it seems that we are moving very close to the speed to light, as time seems to mysteriously pass very very slowly. I have many times found myself saying, “It must be at least 15 minutes since they are blethering…” and to my surprise when I check the actual time it is not even 2-3 minutes.

Hai Ram! Anyay hi anyay…

हाय राम ! अन्याय ही अन्याय।।।

Another aspect of long meetings is that they are not only mentally, but also physically draining. Even if you are just sitting at one place during those two hours, somehow the entire body feels drained of its juice (remember the Duracell bunny). Physiologically perhaps this can be explained as the entire body system tuning itself to go to sleep as there isn’t much physical activity, added to lessened mental activity as well. Perhaps this is also the reason why people fall asleep during meetings.

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But about the general idea of meetings that I have is neither subjective nor unpopular opinion. People have researched and have come to the same conclusions.

Yet as valuable and energizing as good meetings can be, too many meetings are seen as a waste of time — as a source of frustration rather than enlightenment. – Rogelberg, Scott and Kelly – The Science and Fiction of Meetings (2007)

Also, the misconception that some people had (and I guess they still do) is that meeting is a type of work. It seems to them that attending a meeting itself is equivalent to doing work. Maybe they are fans of Full Metal Alchemist and inspired by law of equivalent exchange they think meeting about some work is equivalent to actually doing the meetings. So how do we end up having so many meetings anyway?

People don’t do concrete things any more,” he says.

Instead he says there has been a rise of managerial roles, which are often not very well defined, and where “the hierarchy is not that clear”.

“Many managers don’t know what to do,” he says, and when they are “unsure of their role”, they respond by generating more meetings.

“People like to talk and it helps them find a role,” says the professor.

Many of these people can spend half of their working hours in meetings, he says.

–  Pointless work meetings

What this implies is that instead of doing actual work, people want to just talk about it. Yet some people, mysteriously seem to enjoy these meetings, some even recording attendance and taking meticulous notes, as if to provide an alibi for a murder.

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Rogelberg, Scott and Kelly – The Science and Fiction of Meetings (2007)

 

That being said, I always thought who likes such meetings and why do they like it? I had a folk-psychological theory that those who enjoy such meetings actually derive their energies from such meetings. But all these were just shower-thoughts, I mean during these mindless meetings you can think of having a hot shower, and also think about something else at the same time. Your brain saves you, it automatically tunes out of the ambient noise and enables you to do what you want to. But this too has its limits and it is not always possible to do it. This is done of course with a filter and a trigger word. The trigger word is when someone calls your name. At times the image of me as Heisenberg flashes in front of my mental eyes as if I have sadistically commanded them to

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And tathastu suddenly you are centre of attention and you have to pretend that you are supremely interested in the topic of the meeting (however boring) and have to respond. I still get goosebumps thinking about this (think PTSD level), imagine the trauma I must have experienced over the years. But the people who like such meetings seem to be immune to such traumas. Rather they thrive in such troubled waters.

The other reason that I had speculated for this was that these meetings are a form of a power play. Not the cricket kind, but the human politics kind. These meetings allow people to show the pecking order, and also allow them to tell other people things which they would not want to hear otherwise. It is to give those whom you like the work that they want and rest to the work they won’t.

A colleague of mine, who has whitened (ok wait, not whitened but grayed 🙂 his hair dealing day in and day out people like these and had experienced such meetings much more than me, told me about the dichotomy of such work distribution. Work, according to him, is of two types: Monkey work and Donkey work. Now, as the name suggests, monkey work is like monkey work. Monkeys are jovial, they jump from tree top to tree top, eat fruits that they like, raid houses and steal from them, make noises and if you get too close to one they might attack you too. They are the Bandar Log of Kipling.

john_charles_dollman_-_mowgli_made_leader_of_the_bandar_log

In Hindi, Bandar means “monkey” and log means “people” – but can also be used for plurality hence the term simply refers to “monkeys”. The term has also since come to refer to “any body of irresponsible chatterers.”

All said and done, monkeys enjoy life, and people do remember them. They have their own charm and are the most visible and vocal people of the jungle (office?). Now I know, you must be making mental images of who are possible Bandar log in your office while reading this. But they don’t do any real work, they do pretend work. They want their names on events that are seen as glamorous and titles which pompous. But you assign them ass grinding work, they will throw a tantrum as if you have asked them their kidneys, for free. It is not that they don’t want to do quality work, in reality, they can’t get quality work done.

In most cases, the monkey working class is also of the mediocre people which I had written about in the past. It is beyond their ken and competence do get actual work done. Perhaps it is the infinite monkey theorem at work.

The infinite monkey theorem states that a monkey hitting keys at random on a typewriter keyboard for an infinite amount of time will almost surely type any given text, such as the complete works of William Shakespeare. In fact, the monkey would almost surely type every possible finite text an infinite number of times. However, the probability that monkeys filling the observable universe would type a complete work such as Shakespeare’s Hamlet is so tiny that the chance of it occurring during a period of time hundreds of thousands of orders of magnitude longer than the age of the universe is extremely low (but technically not zero).

chimpanzee_seated_at_typewriter

Since we do not have infinite time or millions of Bandar log in our office, the chances of them producing any intelligible work is extremely low (but technically not zero). So now you know why work doesn’t get done.

If at all, such work befalls on them like on the protagonist of a Greek tragedy, they insist on having an ensemble of underlings to work with under them. They will assign all work to them and only pitch in when to take the credit. They usually undertake work which does not have concrete objectives, or immediate deliverables. They like work which is vague, sounds inscrutable and is heavily jargonised. And they look and dress much well. They look and talk sophisticated but on a closer/deeper scrutiny what remains is only sophistry. Such are the monkey-work people.

On the other hand, the Donkey work people suffer similar fate to the eponymous animal. They do drudgery and actual work which is not glamorous. They work tirelessly and without much hope for recognition. Most actual work in the office is done by them. And in these meetings, this distinction is made clear.

If you work more, more work will come to you. If you work less, less work will come to you.

The offices run on the basis of the work of the Donkey-work people. Boxer the cart horse from Animal Farm can be considered as a Donkey-work person, though all of us are not that naive or ignorant. Screenshot 2019-11-20 at 11.05.58 AM.png

Animal Farm (1954)

Another aspect of such meetings is the apparent loss of time-sense some people experience when their turn to speak, Csikszentmihalyi will perhaps call it as flow state. It feels like those old people who usually don’t get to talk, and when they get someone they just keep on going. It is as if some people have to complete a quota of words in front of a captive audience in order to satiate themselves. Even if what they are saying is of no importance, or is not in the agenda of the meeting or is meaningless mindless mouthing. It is like a poison that they want to remove from their bodies and minds and in lieu inject it on the hapless captive attendees. There is no dialogue, only monologue. In doing so, they inadvertently, and purposefully they hijack the agenda of the meeting. They will go on and on about ephemeral experiences they have had, for example, elaborately explaining elegant endoscopy (or enema, choose what you will).

The cry baby gets more attention.

Initially, I used to think, it is harmless banter, excruciatingly boring at worst but then it turned out to be sinister scheming. This is true for humans as much as for animals. In birds, the more vocal and active chick gets all the food, while not so vocal ones are starved and at times kicked out of the nest by their siblings. In the case of humans, this is observed too. Babies who cry more, get more food and parents time. They know how to manipulate people around them even by faking crying.

The infants exhibited crying behavior that seemed to become more sophisticated with increasing age. This marked a proactive stance in communicating with the mother on the part of the infant. Interestingly, at 11–12 months, “fake crying” was observed during a naturalistic interaction with the mother. This implied that deceptive infant behavior could be seen at quite an early stage.

Now, I am not sure if this trait is carried to adulthood or it is learned during the intervening years, but they get the same modus operandi seems to work on adults also. In these meaningless meetings, the banter can be seen analogous to crying, and attention whoring. The hijacking of the agenda has another purpose, to eat up the time allotted to others, in case you want to say something of value, such delays will cut down your time. Such episodes remind me of an aunty who makes horrible food but insists that everyone must eat it to the full and also praise her culinary skills.

And if they can, people will put all the content of what they have to speak on slides. If you can’t read it yourself (even if you are seated in the front row), because they have put 10 bullet points at 10 point font on a single slide? Not a problem, they are just anyway going to read aloud the slides. Technology scaffolded GIGO. When I see such slides, the designer in me dies a thousand deaths. And people are This goes against good design principles of presentations. Powerless Pointless Talks (PPTs) can be indeed empowering for these people. I can go on ranting about this, but since this is not the central theme of this post, hence I will stop here.

Another category of monkey workers are sly. When they have to address such meetings or are tasked with providing some answers they work as follows. They will identify possible candidates who might have the knowledge that they require. lf Suppose fate has it, that it is you who they seek. Then they will clandestinely ask you something about some other topic and slowly, but surely drift to the subject they want. Then they will ask you detailed questions, and innocently you will answer. The episode ends there, or so you think. Next time in the meeting, you hear your own words coming out of their mouth. No, you are not controlling their minds! But this is a way of appropriating knowledge. They feel elated and intelligent by telling all others what you have told them and not at a single point giving you any credit or even hinting that they asked you anything. Such is the state of people and the purpose they use the meetings for,

Some of these were just some empirical, albeit biased speculations. Can there be a scientific explanation to this messy behavior in meetings? It turns out there is. Recently a group of psychologists from Sweden did actually study work meetings. And this study enables us to understand many things about meetings.

They say meetings provide an outlet both for people to show off their status or to express frustration. Mine is, of course, the latter case (at least I would want to identify myself as such, my residual self-image), while the monkey people show off their status. They say despite there being more meetings “few decisions are made” and people can have a low opinion of work meetings, yet their numbers keep increasing.

The Swedish study takes another take on the long meetings:

Meetings can “arouse feelings of meaninglessness”, he says. But he argues that is often missing their point.

Once in a meeting – particularly long ones – their function can become “almost therapeutic”.

Regardless of what they are meant to be discussing, they serve a purpose as an “opportunity to complain and be acknowledged by colleagues”.

But this certainly becomes a farce very quickly.

But people going to many meetings can lose patience – and can spend much of the time playing with their mobile phones, say the researchers.

A very common scene in meetings that I have had to endure, and surely you have too.

“Some people find this frustrating and question why they must endure them.”

Then he comes to the crucial insight of the study.:

But he argues that negativity towards meetings can be because their real purposes are misunderstood. (emphasis added)

But he says the real purpose of such meetings might be to assert the authority of an organisation, so that employees are reminded that they are part of it.

Such meetings are not really about making any decisions, he says. (emphasis added)

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Levels of meeting and power play.

“When you have meetings with colleagues at the same level, as a professional, you get to discuss different issues that interest you,” he says.

When the meetings are dominated by different levels of status, they become a “power struggle” and leave participants feeling frustrated.

He also says that meetings can unfairly become the focus of other dissatisfactions.

“People often feel marginalised. They feel that they have no influence or position. In these cases, the perception is that meetings do not improve anything, but actually cause even more frustration.”

–  Pointless work meetings

Anyways, now we know why the malaise of meetings is not going to go away, as it is

  • considered as a legitimate form of work by people who do not produce any concrete work;
  • a way to show off one’s status and power in the workplace among your peers;
  • a way to dominate and frustrate hapless underlings;
  • a way of attention (and implicitly resource) grabbing behavior.

So much for the seemingly myriad and mystical, yet melancholic and mindless meaningless marathon meetings, hope to see you in your next one (No, I really don’t).

Passport Blues…

The Passport Adventure
Finally the day arrived that I applied for the passport.
This was pending from a long time literally, [6 years to be precise!]. The preparation for this grand event began about two weeks before.
The first thing that we did was to look at the list of the required documents. Sorry boss, no ration cards, electricity or telephone bills or election IDs at the present address. What do I do?
Oh yes, there was one ray of hope for people like us, who are abandoned by the government in terms of our identity. The list read thus:

Proof of address (attach one of the following): 

Applicant’s ration card, certificate from Employer of reputed companies on letter head, water /telephone /electricity bill/statement of running bank account/Income Tax Assessment Order /Election Commission ID card, Gas connection Bill, Spouse’s passport copy, parent’s passport copy in case of minors.

This is from the Passport Department’s website here [italics mine]. Well I has these two, so I was happy. 
The other major thing was proof of date of birth. The website reads thus:

Proof of Date of Birth (attach one of the following): 

Birth certificate issued by a Municipal Authority or district office of the Registrar of Births & Deaths;

Date of birth certificate from the school last attended by the applicant or any other recognized educational institution; or an Affidavit sworn before a Magistrate/Notary stating date/place of birth as per the specimen in ANNEXURE ‘A’ by illiterate or semi-illiterate applicants. 

Well this I had the SSC mark sheet has date of birth.
Also I had to get these two Annexure B and I. Well I got the Annerxure B thanks to our office administration. And Annexure I thanks to a security guy in the office whose brother did the job. Took the photosof passport size [3.5 cm x 3.5 cm] also they have come okay [I guess]. As compared to other photos of mine. 🙂
Also for the ECNR stamp, I was required to show that I was at least 10th pass. So I decided to give the highest one that I have got viz. M.Sc. mark sheet; one of the two achievements of my entire life, the other one being my selection at HBC.

Well then compiled the other documents. The list of documents to be submitted read thus:

1 Proof of Address
Residence proof from the office
Statement of Bank Account
2 Date of Birth Proof
SSC Mark Sheet
3 Annexure B [Office ID Proof]
4 Anexure I [Standard Affidavit]
5 M.Sc. Marksheet for ECNR
Thus we were ready!
Then we filled out the form on the website, which gave us an ‘appointment’ for the application. The date was fixed on 9th April 2008 [Tai’s Birthday] and the time was 11:30 am. This is what the website reads:

Please visit Passport office on the appointed date and time. You should arrive at RPO about 15 minutes before the appointed time and proceed to the respective counter. On line applicants do not need to obtain a  token number for submitting their applications. You will not have to wait long in the queue. 
Well the last line brought a BIG smile to me. Such a care taken at a government office; I was impressed.
Another good news was waiting for me, we could also submit the form at Chembur so that we don’t have to go all the way to Prabha Devi to just submit the forms. The address of the above office was taken from the Mumbai Police Helpline number 1090, where the attendant was surprisingly very helpful. No irony intended here. I mean it. The guy on the other side of the phone was really helpful. I wish everybody in the Government office [at least the PROs] were like him.
I was the happiest being in the universe. 
So the fateful day arrived, we had done everything else except one minor detail of actually filling up the form, of whatever columns was left. We thought of doing this the night before, but Mishraji went to sleep when I was going to the office. So it was decided that we fill up the forms in the morning at 8:30 am, and go to the office in Chembur at about 10, as opposed to 11 suggested by Mishraji.
Had our breakfast and went on the Wind Wolf. Well the address that Mishraji and I had was in exactly opposite directions; so total confusion about where to go. 
First we went to the office behind the fine arts society building. But this was a mistake the Passport accepting office was at the other end in Chembur colony. So went there. There were very few people in line there, but why should we worry we had an appointment at 11:30 and we were early for it, for it was just 10:25 !
When we went inquiring we were directed to a lady who was checking the forms. Yess! We were finally there, my six year old dream of getting a passport or at least the first step towards it seemed to be coming true. 
I told the lady that we had an appointment even though she ws checking some forms. 
But, then, किंतू, परंतू, लेकिन …..
Well this was the end of the dream run that we have had so far…
The lady on the desk in told me in a way characteristic of a a government office person:
अाम्ही ईथे रोज फक्त ३० फॉर्म घेतो. ३० टोकन दिलेले अाहे, तर तुम्ही ऊद्या या, अाज तुमचा फॉर्म घेता येणार नाही. 
Meaning that: ”Everyday we take here only 30 forms only. For today 30 tokens have already been given, so we cannot accept your form.”

But how can this be? I tried to argue that we had an appointment, and were not supposed to stand in any line or take any tokens! But she would not budge and told us that the website appointment did not have any relevance. WTF! 
I mean, I could not believe it. How can a government website be so misleading. Even then I did not loose my cool, I kept on insisting on the word ‘appointment’, so be it she must have thought. Then she told us that if you  want to avail the appointment you will have to go to Prabha Devi head office. When I asked her about how to go there, she was staring towards me in disbelief. Huh, this guy wants to go there?
Anyway without receiving much help from her I went out and met some constables who directed me towards the Prabha Devi Passport head office, which was after Siddhi Vinayak. Well if this is how it is supposed to be, then let it be. Today I had to submit this form.
We still had about 50 minutes to reach there, I estimated that we could reach there in about 35-40 minutes, which was correct. When in the old office at 11:15 so we had a sigh of relief. But this was also short lived. We were told that passport submission happened in Bengal Chemical Bhavan, which was nearby. How much nearby he did not specify. Anyway we found it was really nearby. 
Hmm, spirits were high again, we can finally make up for the appointment at 11:30. Well here I felt more than happy when I saw a long line of people with passport forms in their hand. We laughed at them. Idiots. In this age of internet how could be there fools who were applying directly, waiting for tokens, uggghhh, I was seeing dumb people. With smart asses like us, who were net and tech savvy, we can really be ahead of the rest of the tech haves-not! Ha ha ha ha….
At the end of the line we were greeted by a security guard. Who asked us
क्या काम है?
We with our chest held high told that we have an appointment and we had to submit our forms. So far so good. Then he spoke some pearls of wisdom for us:
अॉनलईन अपॉईंटमेंट का कोई मतलब नहीं. ये लाईन में लगे हुऐ सभी लोगों का अपॉईंटमेंट है. लाईन में लग जाईए, अापका अपॉईंटमेंट भी हो जाएगा.
Ha ha ha, I did not know what to do, neither Mishraji had any idea. This was one of those moments if I had a bulldozer, I would have razed the entire building. Talking to the guard was like talking to a wall. It was not his fault, he was just doing what he was told to. Then whose fault is it? Did the people at NIC made a typo [or several] while making the website? Anyways these questions for me would be like enduring questions for time to come…
Now we ran towards the end of the line, here again a few people were added since we went past it. So we were left at end of a very long line. There we came to know that we were not alone in being fooled by the online submission’s claim of 

You will not have to wait long in the queue.
The sun was laughing down on us. All of us fools who were standing in the queue for the appointment. People around me were relating how they fell for this just like us. Also taking the government machinery for its lethargy and stubbornness. Anyway we were pacing forward at one tenth of snail’s pace. The only aim was to get inside the hall and we thought that all our troubles would get solved in a jiffy. Anyway till 12:45 we got in the hall and…
There was a total chaos in there. We were supposed to go to the 8 number counter. The queues for different counters did start differently but as they grew long, in the end all merged into a mass of people, who barely knew which line was where. One by one the people were leaving and we were progressing in the queue. 
Some of us did panic, as there were boards around saying that acceptance of forms and fees will be only till 12:30. But then someone told us that it is till 5:00 pm. Now all this standing in queue in the sun was showing up. I had not had water in the morning and was feeling really thirsty. The only cooler in the room was not working. But there was another escape root. There was a CCD counter. We ate some sandwiches and shakes which made us feel better. Meanwhile Mishraji had ventured outside and got us a water bottle which was not available at the CCD counter. [Note: Always carry a water bottle whenever you are outside in Mumbai, the thirst might just kill you!].
Till the lunch time we got really close to the chairs. Chairs the all important chairs. Never in my entire life I have craved for one, the way I was craving for it then. We were just one number away from the chairs when the Lunch Time was commenced. Not good will have to stand at least half hour more, without seating. Taking a clue from another person who was sitting merrily on the floor I decided to do the same. What a relief it was!
At last the lunch time got over and our man was back at the place where we all wanted him to be. Well he had become really charged when he had returned. He quickly send out a lot many of them and we finally did have a space to sit!
Some people from the pre-lunch session returned, whom our guy had send running for various things. One of the guys in blue shirt was really made to run and sweat. He was with his wife and mother I guess. But in the end much later he had his work done. 
Well but all this ate upon our waiting time in the queue. So when we were just a few people away the entire thing came to a standstill at least for us.
 
I was loosing all the energy to fight or otherwise. The bottle of water was a precious resort, which we both were banking upon. Just then Mishraji realized that he had not attached ‘two self attested copies of all the documents’ he had only one! In a hurry he went outside, and got the copies. Phew! That was a close one.
Well I noticed another thing, I had not brought the original bank passbook only the copies. Bad. So my short list of documentary evidences was further shortened. I hope that this does not create a problem, so I decide not to attach it.
Finally we were there, at the counter; where they take the forms to give the passport
When I presented him with the documents, he asks me
काय अॅडरेस प्रुफ लावले अाहे?
[What address proof have you attached?]
I explained to him that the office had given me a letter as a proof of residence which fitted in the categories given on the website. He said in plain words:
हे चालणार नाही.
[This is not good enough, it is not acceptable.]
When we insisted we were sent to see a साहेब at the 19 number counter. Mishraji followed the same as we both had evidences. We went to the officer concerned, who was in argument with someone over a passport which was lost.
Finally he had some time for us. He had a look at us and our evidences and asked 
तुम्ही स्टुडंट अाहे, अाणि गव्हरमेंट सरव्हंट पण?
[You are both students and government servants?]
Then I explained to him that I was doing my Ph.D., he assumed the same for Mishraji. Then he finally gave a nod for us and said our evidences are okay. So after thanking him we ran back to8 number counter, where our man was sitting doing others jobs. We told him that the officer has given the nod. Then he asks 
मग त्यांना, please accept, असे लिहायला सांगा.
[Ask him to give in written that this is acceptable.]
We went back to the officer and he duly wrote 
GS + Student and Annx B on our forms with a green ink.
So finally we were back at the 8 number counter. The queue which was  behind us was getting shorter and shorter with more and more people being disposed off. When we went back, he was not happy even after that with the documentary evidences. So he went all the way down to some other guy at counter 10, ad asked him advice about our ‘complicated case’. Well he asked what other documentary evidence did we have. I told him that I have Institute ID, PAN card and Bank pass book copy but I forgot to bring the original passbook. He looked not very happy. He asked me other non-relevant questions like 
तुम्ही काय काम करता? PhD चा विषय काय? Stipend भेटतो का? किती भेटतो? ितथे काय entrance असते का? पारपत्र कशाला हवं?
[What work do you do? What is the subject of your PhD? Do you get a stipend? How much? Is there an entrance to get into the institute? What do you need passport for?]
Then after much deliberation he finally nodded. And asked us to get the copies of the ID, PAN card and we were done. I hurried to Hall number 2, where there was a Xerox facility on a Canon copier. 
Anyway after the copying, I came back and Mishraji was no where to be found. He apparently went all the way out to get copies not knowing that there was a copier in hall number 2. Poor guy.
When I went back to the counter, the guy at the counter told me to come after everybody else’s thing got over. As ours was a ‘complicated case’. It was about 4:30 So we had to wait for 10 more minutes, when finally Mishraji appeared all sweating. And we finally got to submit the documents. We had to make two sets of all the documents ready, which we did. 
Then he asks for a proof of place of birth. Well this was not mentioned anywhere. Any way he also gave a solution for that, that we write a note which claimed that we were indeed born in the places we said we were born. And that was it. Good!
Finally after last scrutiny he affixed stamp on it and I had to sign it. And I proceeded to give the fees 1000 INR. But Mishraji had a problem, he had not attached two copies of the Annexure I or the affidavit. Well I also had not….
Then came back to the person and told him, that I also do not have two copies of the affidavit. He was surely pissed off on me and angry too, but it was all my fault. Okay he had to remove staples and give me the affidavit back. We almost ran back to hall number 2 and got the affidavits copied and ran back to hall number 1. 
Well finally we submitted the form and stood in the line to give the fees. Well at the fee counter if you were paying by 500 or 1000 denomination notes you had to write their numbers. Well we did that and the lady at the counter asked me what was my subject of MSc, when I replied physics she commented physics is hard. Well I never knew doing MSc in physics would come useful in this way. So when I paid the cash I finally thought it was over, but destiny had other plans….
And O remembered this line from Bombay [sorry Mumbai] Boys…
अभी खत्म नहीं हुअा च्युत्ये…
The lady at the cash counter told me that I had not filled the form completely!! Both me and the gentleman at the counter were taken aback. What I had not filled was that the witnesses for my testimony at the home address, in one of the copies of the form.
The guy almost invited me to fill the form in a satirical way. When I did fill it, it was finally over this time.
The guy at the counter told me only due to stamp of TIFR that he had entertained me… 
Well so far so good. 
I hope that there won’t be any further adventures left for me.
And now I am waiting for my passport to come…
P.S. My passport has finally arrived on Friday 15th May 2008 in HBCSE. Unfortunately me being in Pune will have to collect the passport on Monday. Now for the facts the passport did arrive in a record 36 days, 9 days before the scheduled date of 45 days. Thanks to all the officials who were involved. The Indian bureaucracy has large inertia, so that it takes a large time to get it going, but when it does it does get going.
Ciao
🙂